How to Submit Materials for Class Reserves

Access & Use
Confidentiality
Copyright Compliance
Copyright Law Highlights
General Information
Photocopy Compliance

Other Library
  Policies

Contact Circulation

Readings

Use the CLASS RESERVE SET UP form to list all assigned and suggested readings with complete bibliographic information (author, book or journal title, date etc.). Whenever practical, specific book chapters should be identified.

CLASS RESERVE SET UP forms are processed in order of receipt and should be submitted to the Circulation Desk well before the start of classes to allow time for loan recall and ordering.

Library staff will advise you when requested materials are not readily available. You can check on the availability of requested materials by looking at the course's listing in the CLASS RESERVE database.

Although the libraries will "rush order" books that are not in their collections, suppliers sometimes take 2 - 6 weeks or longer to fill orders. Obtaining copyright permissions can also take several weeks. Books ordered for Class Reserve use are charged to regular library departmental book budgets. The Libraries do not purchase either undergraduate textbooks currently in use at Rensselaer or multiple copies of other books for class reserve use.

Personal copies of books and journals submitted for Class Reserve use receive the same handling as library materials. However, the Libraries cannot guarantee replacement in case of loss or damage. Unfortunately, interlibrary loan protocol prohibits use of this service to obtain materials for class reserve purposes.

You may either submit single photocopies of journal articles and book chapters or request that library staff make single photocopies from library collections. Requests for photocopying materials must be accompanied with authorized departmental charge numbers. Photocopying costs are charged at regular library photocopy rates.

All photocopies of copyrighted material, including photocopies that you submit, must comply with U.S. Copyright Law and "fair use" guidelines. Library staff will review these materials for compliance and advise you of infringement issues.

Copyright law clearly prohibits the creation or replacement of existing anthologies; replication of workbooks, exercise sheets or standardized tests etc., and photocopying may neither substitute for purchase of copyrighted material nor be repeated by the same teacher from term to term. (Reuse of photocopies requires contacting copyright holders for permission to use the material.)

When necessary (e.g. for journal articles that are not part of the Libraries' collections), library staff will try to obtain use permission through the Copyright Clearance Center and charge any subsequent royalty costs to library departmental book funds. If permission to use materials is not granted, you will be notified, and the material returned to you.

Homework Solutions

Use the Homework Set Up form the first time that you submit problem sets, homework answers, lecture notes etc. Use the Add Form form for subsequent submissions.

Copies of weekly problem sets, homework answers, lecture notes, exams etc. should be submitted at least two (2) days in advance of their use. These materials should be identified on the ADD FORM by Course Title and Number, Faculty Name, and Type of Material:

e.g.. LUMPS (20220) - Smith - Homework - Chapters 3 & 4.

All text should be printed in black for legibility with surrounding 1" minimum margins for secure stapling and easy photocopying or scanning. Reserve Room staff will advise you when multiple copies of these materials are required.

The Libraries may supplement or substitute some of these print materials with temporary electronic copies in pdf format in the Rensselaer Libraries' CLASS RESERVE database. Materials submitted in standard word processing formats will be converted to pdf format, or pdf may be submitted.

Unless you explicitly provide other instructions, your submission of personally authored materials authorizes the library to make a temporary electronic copy available to the Rensselaer community via its CLASS RESERVE database. This is considered as a "free will, limited distribution agreement."

The Libraries recommend that you include a clear statement of copyright ownership on all personally authored materials submitted.

Materials received after 4:00 PM Mon. - Fri. or any time on a weekend cannot be processed until the next regular business day. Increased library workloads during the start up of classes and final examinations may cause processing delays.